The L’OCCITANE Group is a leading international manufacturer and retailer of premium and sustainable beauty and wellness products. The Group operates in more than 90 countries worldwide, with a network of almost 5,000 retail locations. Within its portfolio of premium beauty brands that champion organic and natural ingredients are: L’Occitane en Provence, Melvita, Erborian, L’Occitane au Brésil, Elemis, Sol de Janeiro and Vranjes Firenze.
With its nature-positive vision and entrepreneurial ethos, L’OCCITANE Group is committed to investing in communities, biodiversity, reducing waste, and finding sustainable solutions to create a better and healthier planet. The mission statement of the Group is: With empowerment we positively impact people and regenerate nature.
The L'OCCITANE Group is a certified B CorpTM.
For more information about our people and our brands, visit us at https://group.loccitane.com
CONTEXT & MISSION:
We are looking for an exceptional Executive Assistant to join our Global Travel Retail Business Unit ! In this role, you will provide high quality assistance to 2 Executives (60-70%) and organize internal & international commercial events (30-40%). You will interact and work hand in hand with multiple stakeholders in an international fast-paced environment.
The position reports to the Managing Director Global Travel Retail and is based in the Group WHQ, in Plan-les-Ouates (near Geneva).
MAIN RESPONSIBILITIES:
- Acting as the point of contact for the top management, other teams and external partners
- Managing information flow in a timely and accurate manner
- Managing the Global Managing Director's & EMEA and Americas General Manager’s calendars, including making appointments and prioritizing the most critical and sensitive matters
- Organizing meetings, including scheduling (and when necessary taking minutes)
- Coordinating travel and accommodation arrangements, and creating trip itineraries
- Processing daily expenses and preparing monthly reports
- Organizing internal events and international commercial events within the budget
- Assisting with some PowerPoint presentations when necessary
HOW YOU CAN FIT:
- Proven track record as an Executive Assistant in an international fast-paced environment, ideally within the Travel Retail industry
- Strong experience in organizing international events
- Fluent in English & French, knowledge of Spanish is a plus
- Extensive MS Office knowledge (including PowerPoint and Excel)
- Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper
- Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders
- Positive, open and bubbly personality with a strong team-spirit skilled at working in a multicultural environment
- Highly dedicated approach, capable of adapting to changing priorities and high tolerance towards ambiguity
- Strong organizational and time management skills with the ability to anticipate needs, multitask and prioritize effectively in a VUCA environment
- Problem-solving skills & can-do attitude with the ability to work proactively with minimal supervision
- Exceptional attention to detail
WHAT WE OFFER:
- Working for a unique company, strongly committed towards the planet and the people (B Corp certification)
- Working with passionate colleagues coming from all over the world
- A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast
- Internal mobility opportunities
- Monthly allocation & discount for store products
- Attractive Social Insurances coverage
- 5 weeks of annual leaves & 3 extra-days offered as public holidays
- Flexible and Hybride Work arrangement
- Attractive Parental Leave Policy
- Public Transport allowance
PERMANENT CONTRACT
FULL-TIME WORK (100%)
STARTING DATE: ASAP