Receptionist / Office Management Assistant/ Manager 80 - 100 % (w/m)

Bolder Group is a highly respected boutique provider of trust and corporate services, serving ultra-high net worth families from all over the world.

We are looking for a qualified person to strengthen our Office Management team.

Receptionist / Office Management Assistant/ Manager 80 - 100 % (w/m)

Tasks

• Organize Teams Calls
• Moderate Team Calls during Internal Meetings, able to use all Teams features, including sharing screen, using the Teams transcription features.
• Ability to efficiently schedule meetings from Outlook, know how to utilize Outlook features, such as the Scheduler Assistant Function
• Knowledge of Nav1 and/or SharePoint is a plus
• Software Savvy and eager to learn new software
• Be the main face at the receptionist make visitors feel welcome, prepare coffee, water etc. and accompany clients to the meeting rooms
• Maintain the meeting rooms
• Organize all incoming post (Including stamping, ordering couriers and forwarding mail to customers) Maintenance of the office applications (printers, coffee machine, shredder, etc.)
• Maintain the kitchen
• Ensure smooth flow of telephone calls
• Copying, scanning and completing documents
• Expense reporting, book travel expenses, petty cash
• Scheduling and planning appointments and travel
• Handling correspondence in German and English
• Organizing Legalizations /Apostilles
• Support company events, planning of on-site and off-site meetings
• Organize parking spots
• Bringing Post daily to Post Office at 17:15

Your Profile

• Dynamic person, who can handle a fast-paced international working environment
• Self-sufficient, proactively initiating tasks independently and willing to hit the ground running
• Strong Microsoft skills (Outlook, Teams, PowerPoint and basic Excel)
• IT Savvy and open to mastering new software
• Ability to prioritize tasks
• Organized person with a system to keep track of tasks
• Discrete
• Motivated
• Ability to work collaboratively in a team as well as autonomously
• Excellent skills in German and English (written and spoken); other languages would be a plus

What we offer:

A dynamic international working environment and very attractive working employment conditions and benefits.

Interested?

We look forward to your application letter with attached CV with photo.

Bolder Trustees (Switzerland) AG

Lindenstrasse 16

6340 Baar

Mrs. Nadejda Krastanova