About the Role:
We are looking for a proactive and highly organised HR Advisor / Office Manager to oversee daily office operations while supporting key HR processes. This role combines office management, employee lifecycle administration, and event coordination, ensuring a smooth, efficient, and welcoming workplace. The ideal candidate will be a reliable self-starter with strong communication skills, capable of balancing multiple priorities while delivering a high level of service to employees, visitors, and leadership.
Primary Responsibilities:
- Organise company events, including company parties, Thursday breakfasts, and employee-sponsored activities, as well as coordinate internal and external meetings (including logistics such as catering, agendas, travel arrangements, and facilities).
- Ensure office supplies, fruit, and beverages are stocked and available for employees and visitors.
- Manage relationships with office suppliers.
- Coordinate building maintenance as required and manage office access.
- Welcome visitors and provide general support to employees, ensuring meeting and break rooms are tidy and managing the main office phone line.
- Handle incoming and outgoing mail.
- Maintain and update office policies and procedures.
- Manage the employee lifecycle, from onboarding to offboarding.
- Prepare employment contracts, work permit applications, and employment certificates.
- Support the recruitment process, particularly administrative and logistical tasks.
- Assist with payroll processes.
- Perform HR administrative tasks (e.g. family allowance requests, maternity benefits, loss of earnings insurance).
- Provide ad hoc HR and executive support as required.
Qualifications:
- Commercial Diploma or CFC d’employé de commerce.
- 1–3 years of experience in HR administration or office management.
- Strong knowledge of Microsoft Office.
- Excellent verbal and written communication skills.
- Strong organisational skills with the ability to prioritise effectively.
- Fluency in English and French is required.
- Positive, enthusiastic, organised, and outgoing personality.
- Swiss nationality or a valid work permit.