To support our COO and CFO in Schaffhausen we are looking for an
EXECUTIVE ASSISTANT TO COO & CFO 100%
Duration: Permanent
Start: As soon as possible
Are you a highly organized, proactive, and detail-oriented professional with exceptional communication and interpersonal skills? We are seeking a dedicated Executive Assistant to our Chief Operations Officer and our Chief Finance Officer, serving both on a 50/50 basis, to play a pivotal role in ensuring the smooth running of daily operations. Reporting to both, you will be instrumental in managing complex schedules and are a central point of contact within the company. This is an exciting opportunity for an individual who thrives in a dynamic environment and is eager to provide comprehensive support at the highest level.
YOUR MISSION AT IWC.
- Agenda Management including complex appointment coordination at C-Level / with our Richemont Group
- Preparation of meetings and minute-taking, as well as organizational and administrative support for the COO and CFO, to ensure the smooth running of daily operations
- Plan all travel, including careful processing of visa formalities and expense reports
- Planning, organization, and coordination of events, team events, and workshops, as well as internal and external visits
- Creation of PowerPoint presentations, strategy documents, as well as analyses and reports
- Creation of Intranet articles for the department, including drafting communications
- DocuSign Administrator
- Participation in projects and point of contact for various team questions
HOW YOU BECOME PART OF THE JOURNEY.
- Commercial education and further training as a Management Assistant with a Swiss Federal Diploma (eidg. FA), further training in Digital Office Management or similar is a plus
- Several years of experience as an Executive Assistant in a similar role in a creative and dynamic environment
- Profound user knowledge in Microsoft Office (PowerPoint, Excel, Word), Microsoft Teams, OneNote, SharePoint, as well as a general affinity for digital programs
- Fluency in German and English is a must-have, French is a plus
- Hands-on personality with a proactive mindset/planning, independent way of working, coupled with a high degree of flexibility, forward-thinking and agility
- Empathetic personality who communicates appropriately and friendly at all levels
WHAT YOU CAN EXPECT FROM US.
IWC offers you a challenging working environment: rooted in Switzerland, but operating successfully internationally. We combine tradition with innovation and attach great importance to change management, training and further education as well as personal development. Find below a selection of fringe benefits provided by us:
- Daily food & beverage allowance of CHF 7, redeem-able in the in-house restaurant and selected restaurants in Schaffhausen.
- Yearly health insurance contribution of CHF 2'340 for full-time contracts.
- Annual contribution to public transportation abonnements of up to CHF 1'500 for contracts of at least one year.
- 25 days vacation annually (30 days as of the age of 50), 5 additional bridge compensation days.
- Special conditions on selected IWC & Richemont products.
- Diverse health & wellbeing initiatives and programs, including financial support for external childcare.
- IWC Sport Club (est. 1972) for sport enthusiasts.
- Attractive workplace adjacent to the river rhine, inviting for social activities amongst colleagues.
- Memorable internal events (Christmas, summer after work drinks, etc.).
- And many more!